Frequently Asked Questions

How Do I Enroll My Child?

Parents wishing to enroll a child into the BeeKeepers program will do so on Arux. Use the link below.

https://bbhcsd.arux.app/ (link may not always be available)

Read the season appropriate Tuition Agreement for fee and tuition information.

Once your contract has been submitted it will go into waiting status. Approval depends on several factors. You will be contacted by someone in leadership regarding your eligibility if and as needed.   

How do I Get in Contact with Someone in BeeKeepers?

Team Leader: Brynne Naughton <naughtonb@bbhcsd.or> 440.740.4157

Assistant Team Leader: Susan Willey <willeys@bbhcsd.or> 440.740.4157

How Will I Get Into the Building?

AM Beekeepers enters through the field house entrance. PM BeeKeepers enters through the main entrance. A staff person is stationed at the door to buzz you into the building. Please come prepared with your ID at pick up.

Where will BeeKeepers be Located in the Building? 

BeeKeepers will occupy the cafetorium primarily. Other spaces the program will utilize are the field house, media center, and the 2nd grade corridor (periodically) throughout the day/week.

Drop Off & Pick Up and Parking Information:

All parents should park in the lot, no exceptions! 

After care pick ups before or by 4:30 pm are arriving during end of school day/car rider traffic. You will not be permitted to enter the loop and exit your vehicle in the roundabout. Parents are permitted to use the visitor parking spaces in the front of the lot if available during both drop off and pick up.

Pulling in the loop is reserved for child drop offs and pick ups to and from school and clubs where drivers remain in their vehicles.

Lost or Forgotten Items:

For items left at BeeKeepers, we have our own lost and found. For any items left in classrooms or lockers  BeeKeepers' staff cannot permit parents access to classrooms and the interior of the building. Please refer to building rules and policies set forth by building administration regarding school building access. Program students are given 15 minutes after program check-in after school to retrieve forgotten items from classrooms or lockers. In the event something cannot wait until the following or the next school day, parents should make arrangements with the school office for pick up, or ahead of time with BeeKeeper staff.

How Will My Middle School Student Get Transported to BeeKeepers?

Students attending BeeKeepers from the Middle School will be bused over and dropped off to BeeKeepers at the Elementary Building. There is a possibility that this route could range anywhere from 30 to 45 minutes in duration before drop off. The bus number is shared with those families at the beginning of each new school year.

Who Do I Notify of Change of Transportation At the End of the School Day?

Pikmykid allows families to update their dismissal plan for a given day, week or month. If your child is getting picked up early, taking the bus home, will be a car rider, etc. on a particular day and will not be attending BeeKeepers, you may also notify program leaders via email or by leaving a message on the program phone prior to the after care session. The Remind app is another acceptable form of communication to update about changes to your student's dismissal plan.

What Are the Hours of Operation?

Beekeepers operation days are Monday - Friday during scheduled school days. Before care hours are 6:45 - 8:45 a.m. After care hours are 3:40 - 6:00 p.m. Non-School Day hours of operation are 6:45 a.m. - 6:00 p.m.

*Non-School Days are defined as no student days such as staff professional development days, Records Days, NEOEA Day and vacation camps such as Thanksgiving, winter and spring breaks.

What Happens if I Can't Arrive By 6:00 P.M. to Pick Up My Child?

The Beekeepers program closes at 6:00 p.m. If there is an accident in route to Beekeepers or severe weather causing delays during your commute, you must call by 5:45 p.m. to alert the staff that you will be late or that someone else is picking up. If the person picking up is not on the authorized pick up list, please notify program staff who is expected and have them bring a photo I.D. to pick up. A late fee will be charged for every minute after 6:00 p.m. If Beekeepers has not received a call from the parent or guardian to inform the staff that he/she will be late and the time reaches 6:15 p.m., Children’s Services may be called to assure your child's safety.

What Do I Need to do to Change My Schedule?

If you need to change your schedule you will log into your Arux account and submit the change request. You will receive an electronic notification if your request has been approved or denied. Denials can be due to lack of space or other ineligibility factors. Program leadership will clarify. 

Note: Making changes in Pikmykid is not an accepted method of making schedule change requests in BeeKeepers. Until your request is appropriately submitted and you receive notification that the change(s) have been accepted, your invoice will not reflect such changes. 

If My Child Will be Absent, Who do I Call?

If your student will be absent you should contact the Team Leader and/or Assistant Team Leader via email or on the program line. You may leave a message. A voicemail will suffice to report an absence. Calling will ensure the safety of your child and inform those whose care you entrust your student to each day. Parents/Guardians are advised to follow school protocols to report absences if their child will not be in attendance for any reason.

What Forms of Payment Are Accepted?

PaySchool (secure online portal), check, or money order (until further notice due to transition to different payment and billing platform, more information to come). BeeKeepeers does not under any circumstance accept tuition or program fee payments made with cash.

How To Make Payments?

We ask that you make payments by check, money order, or online via PaySchools Central, the district's secure online payment portal. If you choose or are unable to pay online, you may drop check or money order payments in the designated area in the program. Tuition payments can be made via PaySchools; select BeeKeepers as the recipient, manually enter the amount and submit.  Tuition payment via check or money order; should be payable to ‘BeeKeepers’, these can be turned in during drop-off or pick-up in the program as well. We Do Not Accept Cash. If a check or money order is sent via mail, send it to 3500 Oakes Rd. Brecksville, OH 44141.  You should notify staff of intent to mail your payment and/ or follow up that it has been received.

If you already have a PaySchools Central account that you use for lunch fees, you may disregard the following steps and may now use that account to pay all tuition and fees.

In order to take advantage of this service, you will need to create a parent account. This requires you to:

1. Go to www.payschoolscentral.com.
2. Click “Create Account” on the top menu bar.
3. Fill in the required information on the “Parent Account Sign-Up Page.”
4. Choose Brecksville-Broadview Heights from the “School District” drop down menu.
5. Create a User ID and password.
6. Click the “Accept” box, and then click “Signup.” An email will be sent to your email address that will contain a “verification code.”

After you receive your “verification code” you may begin to add your child’s information. To do this you will need to:

1. Go to www.payschoolscentral.com and log in using the User ID number and password you created.
2. Enter the “verification code” to verify your account and email address.
3. Begin adding your child’s information according to the guidelines provided.  You will need your child’s Student ID number* to add a student.
4. After your student(s) is entered you will be able to make payments online and view your account activity.

To pay your BeeKeepers invoice: For NEW Accounts

1. Log onto www.payschoolscentral.com
2. Click "Create Account" on the top menu bar.
3. Fill in the required information on the "Parent Account Sign-Up Page".
4. Choose Brecksville-Broadview Heights from the "School District" drop down menu.
5. Create a User ID and password.
6. Click the "Accept" box, and then click "Signup".  An email will be sent to your email address that will contain a "Verification Code".  After you receive your verification code you may begin to add your child's information.  To do this you will need to...

• Go to www.payschoolscentral.com and log in using the User ID number and password you created.
• Enter the verification code to verify your account and email address.
• Begin adding your child's information according to the guidelines provided.  You will need your child's Student ID number to add a student.
• After your student(s) are entered you will be able to make payments online and view your account activity.

To pay your BeeKeepers invoice (Out of District Residents only):

1. on the home screen Click on "Guest Checkout".
2. Select the School District, then the school building. 
3. To select "BeeKeepers" from the drop down screen, click on the green cart.
4. Enter the amount you would like to pay.
5. Fill out your child's Name and your name.
6. Click add to cart. 
7. Once you are done checkout by clicking on the cart at the top left corner of the screen.

To pay your BeeKeepers invoice:

1. Log onto www.payschoolscentral.com
2. Go into your student's Dashboard.
3. Click the drop down arrow for fees.
4. Click on "Optional Fees".
5. Click the orange box that says Fees, and BeeKeepers is a drop down option.
6. Enter the amount you wish to pay.
7. Click on the shopping cart image and add their information there.

Note: There will be a per transaction convenience fee associated with each deposit.

Questions regarding the PaySchools Central services should be directed to support@payschoolcentral.com.

Do You Accept Cuyahoga County Vouchers?

No, we do not accept Cuyahoga County Vouchers.

Is There A Discount for District Employees?

No, there is no discount for district employees. Beekeepers is a non-profit program that is funded entirely by the families that use the service.

Are You Licensed by The State Of Ohio?

Yes, the BeeKeepers program is licensed by the State of Ohio Department of Education. The program can receive up to three unannounced state inspections per year. Licenses and Compliance Reports are visible and available for viewing in the program.

Does BeeKeepers Accept Preschool Students?

Our program is licensed for school-aged children only, K through 8th grade.  We do not accept enrollment for preschool aged children. 

Toys and Devices From Home & Approved Daily Bring in Items

Students are not allowed to bring in toys and devices from home with the exception of Show & Tell Day. We ask that toys and devices are left at BeeKeepers during the instructional day to avoid distraction. An approved list of personal items from home will be provided via electronic or written communication for children to bring in if they would like. Students can retrieve items before dismissal if not attending the after school program, or during their next after school program session. 

Billing and Schedule Information

Each family is billed based on their contract. You will be billed a month in advance after your first billing period. (September’s invoice will be billed August 6th and will be due by the 20th of that month).  If the payment is not made by the 1st day of September it is considered late and a late fee will be applied to your bill.  

Full time & part time rates - If a student attends 5 days per week in the morning or afternoon they are charged the full time rate for that one session. If a student attends 4 days or less per week in the other session they will be charged the part time rate for that one session.  You may request different schedules for each session.  Please refer to the Tuition Agreement for more information (schedule models, tuitions rates, and fees are subject to change). 

Schedule changes must be in writing (for the remainder of the 25-26 school year) to program leaders and the Records Analyst. Requests should include your desired schedule, effective date and your signature. This can be done via email or a written notice.

Flip Flops are primarily for part-time attendees. These are defined as scheduled days that are missed and can be exchanged for another day not scheduled to attend. You can schedule exchanges in either session, it does not have to be for the same session the day was missed. Flip Flops must be approved by a team leader prior to the exchange of dates.

Flex/Varying Schedules cannot always be accommodated. These are defined as a set number of days being alternated each week. We will let families know when/if we can accommodate these types of schedules.

Missed Days - Parents are still responsible for payment for any missed days including days missed due to illness, dismissal changes, appointments, etc. 

Tuition is not charged for staff in-service days, holidays and school breaks. If school is cancelled for unforeseen circumstances including calamity days, tuition still applies . 

What is the Program Operation Schedule?

School and BeeKeepers are closed on most federal holidays including Labor Day, Thanksgiving day, Christmas Eve & Day, etc. Please see our for the full list of holidays and non-school days found on the Operation Schedule under Schedule and Payments.

Calamity/Delayed Start Days: 

School or Building Closures and Delayed Starts: Anytime there are school or building closures, BeeKeepers is also closed. In the event of a delayed start day (2 hour delays), there will be no before care BeeKeepers. The program would resume with after care on that day. We do not credit for the following absences; Cold/Flu, Calamity, Delayed Start days. 

What Happens With Non-School Days, Vacation Camps & School Year Enrollment?

There will be individual sign ups for every non-school day and vacation camp day during the school year.  Non-school days are defined as no student staff work days. These may fall during breaks or staff professional development days. Be sure to sign your child up on each individual day you will need care. Each break or individual day has a deadline to add or remove your child’s name. You must sign up to be counted in attendance for these days. You are not billed for non-school days if you do not sign up. Staffing for these days is based on the number of students that are registered to attend. Students bring a packed lunch and a drink (non carbonated) on each non-school day, and Beekeepers will provide breakfast and two snacks. Note: drop-ins are permitted with advance notice but are not guaranteed to be accommodated.   

Summer camp and upcoming school year enrollment starts in spring each school year. Keep an eye out for communication regarding enrollment. All field trip and fee information will be included in summer registration for your viewing. Transportation for off grounds trips to and from the Summer Camp site is provided by the District’s Transportation Department. 

Are You Open on the Early Dismissal Day At the End of the Year?

Yes, Beekeepers is open on the early dismissal day. A sign up form will be made a available electronically prior to the day. Please note, there is a deadline to sign up or remove your child's name. A fee separate fee is charged for this day/after school session.

Are Breakfast and Snacks Offered?

Both are offered daily. Last call for breakfast will be at 7:50 am each day. Children are allowed to bring in their own breakfast and snacks. After school, snacks are offered between 4:30 and 4:45 pm. Children are allowed to have a snack from home if preferred and provided. A snack menu will be provided on a weekly/monthly basis.  Snack times and options are subject to change based on activity and product availability.

Who Can Pick Up My Child?

Anyone a parent or guardian gives prior approval to and the individual meets program pick up requirements. Three emergency contacts/authorized pick up persons are required for each student to be released. Authorized people must be at least 18 years of age and have a photo I.D. to present when picking up a child.  Any person under the age of 18 must have written consent given by a parent along with a valid driver's license before the student can be released to a minor.

If there are special circumstances that surround your student's pick up procedures (court orders, etc.) you MUST provide Beekeepers with a copy of an official stamped/sealed court document before Beekeepers can enforce requests where it involves a parent/guardian. Orders will be followed until Beekeepers is presented an updated legal document that would replace the original official document. Parents/guardians should make the other party aware that they are submitting new paperwork to the Beekeeper program to prevent confusion and to provide a stress free transition for your child(ren) and program staff.

How do I go About Getting Tax Information?

Year end statements are prepared by request by the Records Analyst (until further notice, will be available in Arux in the future). If this is something you need for tax documentation, a sign up sheet is provided in the month of January, accessible in the program. You may also send a request with your name, your child’s name to gibsonn@bbhcsd.org and an electronic copy will be emailed to you. You do NOT need to email the Records Analyst if you have signed the form in the program.

The Brecksville-Broadview Heights City Schools tax identification number is #34-6000321. Should you have any questions, please contact Nina Gibson at 440-740-4156.

How Do I Withdraw My Child from BeeKeepers?

If you withdraw your child from the Beekeepers program you need to submit the Withdrawal Request Form (until further notice, will be available in Arux in the future) to the team leader and the records analyst to ensure a prompt response to your request. Your invoice will not be adjusted for the month that has already started (ex. September 5th and you want to withdraw in September). If you have already paid for the next month you will be credited for that entire month (ex. your want to withdraw in September and you have already paid for October in advance). Please see enrollment packet for more information.  Note: withdrawals can be permanent. If there is a possibility you may return in the future, talk with program leadership about your options.